Location: Quebec, G1S 2N6, Canada
Company: XCAD Hospitality & Care Company
Job Overview:
XCAD Hospitality & Care Company is looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in our healthcare and hospitality divisions. The Administrative Assistant will handle clerical tasks, manage communications, and assist management and staff to ensure smooth, efficient, and professional service delivery.
Key Responsibilities:
- Provide administrative and clerical support to management and staff.
- Answer phone calls, emails, and inquiries, directing them to the appropriate departments.
- Schedule and coordinate meetings, appointments, and staff activities.
- Prepare, proofread, and distribute documents, reports, and correspondence.
- Maintain and update filing systems, records, and databases with accuracy.
- Process invoices, expense reports, and assist with basic bookkeeping tasks.
- Support recruitment, onboarding, and staff scheduling as needed.
- Monitor office supplies and place orders to ensure stock availability.
- Assist in organizing events, training sessions, or company activities.
- Ensure compliance with confidentiality, safety, and organizational policies.
Qualifications & Skills:
- High school diploma required; college diploma in administration, business, or related field preferred.
- Proven experience as an Administrative Assistant, Office Assistant, or similar role.
- Strong written and verbal communication skills.
- Excellent organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Attention to detail with a high level of accuracy.
- Ability to work independently and as part of a team.
- Professional, reliable, and adaptable in a fast-paced environment.
Education & Certification:
- High school diploma or equivalent (required).
- Diploma or certificate in office administration or related field (asset).
- CPR/First Aid Certification (asset).
What We Offer:
- Competitive salary and benefits package.
- Professional development and training opportunities.
- Supportive and inclusive workplace environment.
- Opportunities for career growth within the company.
